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Aesthetic clinics
AI automation for aesthetic clinics
Botox starts to wear off after 4 to 6 months and fillers after 9 to 12. The system reminds each patient right when it's time to renew, and blocks bookings for treatments that require a prior assessment.
What do you get from the audit?See a sample reportToday, without automation
Where aesthetic clinics usually lose money
Patients who don't know when to renew
If nobody reminds them, they come back less often or go to another clinic that does remind them.
Enquiries that never close
Someone asks about a treatment, doesn't get a reply in time or never receives a follow-up quote.
Bookings that shouldn't happen
Treatments like Botox require a prior assessment. An assistant that only follows written instructions gets it wrong; you need a real block.
What we automate
The complete system, in modules
Each module works on its own. We start with the ones that protect the most money in your case and add the rest whenever you want.
Repeat visits
- Renewal reminderThe window depends on the treatment (Botox, fillers, laser…). Each patient gets their reminder at the right time.
- ReactivationReaching out to patients who haven't had an appointment in over 180 days.
- Unfinished packagesA reminder to anyone who hasn't completed the sessions in their package.
Safe booking
- Prior assessmentFor Botox, fillers and peels, if the patient has no previous treatment, the assessment is offered first.
- A real blockIt's not an instruction to the assistant: the system won't create the appointment if the assessment is missing.
- RemindersA reminder before every appointment to cut no-shows.
Answering and new patients
- Instant replyEvery new enquiry gets a reply straight away.
- Pending quotesA follow-up after three days or more, checking for any questions.
- WhatsApp receptionAnswers questions, books, reschedules and cancels.
After the treatment
- AftercareInstructions a few hours after the treatment.
- Patient feedbackAn open question and handling of the reply.
- ReviewsHelps you get reviews from satisfied patients.
Here's how it looks
Here's how the assistant replies
Control
What a person always still decides
- Medical adviceThe assistant doesn't assess or recommend treatments. It offers an assessment with your team.
- ContraindicationsContraindication warnings are not automated: that's a clinical responsibility.
- Final price of a personalised planA person gives it after the assessment.
- Promotional messagesOnly with prior consent, as the regulations require.
FAQ
Common questions from aesthetic clinics
How does it know when to remind each patient?
Can it book Botox for a new patient?
What about promotions?
Does it work with our calendar?
Tell us which treatments you offer and we'll show you how many patients are slipping away
We look at how people reach your business today, where they get lost and what could be automated. If you don't see the value, no problem.
What do you get from the audit?See a sample report+34 601 47 12 01 · +34 611 30 23 76 · hola@tramux.com
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